Management of Change Procedure

Management of Change Procedure

This management of change procedure template can assist your business comply with ISO 9001, Quality Management System clauses:

  • 6.3. Planning for Changes.
  • 8.2.4. Changes in Requirements for Products and Services.
  • 8.5.6. Control of Changes.
  • ISO 14001, clause 6.1.2. Environmental Aspects (part a).
  • ISO 45001, clause 8.1.3. Management of Change.


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What is Management of Change?

Management of change (MoC) is a process of continual improvement that leads to the successful implementation of change within an organization. It is an application of knowledge, skills, tools, and techniques to a range of activities to help organizations achieve their desired outcomes.

Management of change may occur proactively and reactively. Regardless of circumstances, the change management process should always follow the ‘as low as reasonably practicable’ approach to risk management.

What is a Management of Change Procedure?

A management of change procedure is the formal process used to ensure that any changes made to a company’s processes, products, or services are properly documented and approved.

The procedure should be designed to prevent unplanned or unauthorized changes from being made, which could potentially lead to problems or disruptions in the company’s operations.

The Change Management Process

The change management approval process is the sequence of steps or activities that a company uses to introduce meaningful changes to its products, services, or processes. Change management processes will follow the general steps as outlined below. Each step within this process may be detailed in change request documentation, to clarify the change.

Step 1.

Upon identifying and considering a change (proactive or reactive), a change request must be assessed by the controlling person, to determine the nature of the change, e.g. emergency, major, minor or if further information is required.

The Change Management Process
                                        The Change Management Process

Step 2.

Depending on the nature of the change, it may need to be recorded in an approval form and put forward to management for review and approval.

Step 3.

The applicable person or manager will review the change request and will either:

  • Reject the change.
  • Assess the change using a risk management approach.
  • Approve the change.

Step 4.

If approved the change implementer(s) will communicate the proposed change to the relevant persons. If not approved the reasons why need to be communicated to the impacted persons.

Step 5.

The change implementer(s) will then undertake the tasks to accomplish the change within the designated time frames.

Step 6.

A post-implementation review should then be undertaken to assess whether the change was successful or if it requires further modification.

Note: If necessary, training should be given to all persons that participate in any new work or operational processes.

Contents of this Management of Change Procedure

  • Approval.
  • Purpose.
  • Scope.
  • Terms and Definitions.
  • Roles and Responsibilities.
  • Change Management Overview.
  • MoC System and MoC Procedures.
  • Change Management MoC Process Flowchart.
  • Communication of Change and Training.
  • Related Procedures, Forms and Documents.
  • Review Criteria.
  • Record Management.
  • References.

Why Choose to Buy this Management of Change Procedure

  • This 8-page management of change procedure template can assist you with defining the methods for managing changes or modifications to processes, equipment, materials, substances, or other aspects of an organization in a controlled manner.
  • This procedure can be applied to process safety management, environmental health and safety risks, safety information and operating procedures. It could be applied equally to all workers, inclusive of permanent, temporary or contracted personnel without being too time consuming.

After purchasing this template you will be able to:

  • Very easily edit and customize the template to create your own procedure.
  • Apply your own style, format and brand to the procedure.
  • Use it in any industry or sector regardless of the size or type of organization.

Availability and Use of this Management of Change Procedure

  • This procedure is accessible to you right now by clicking the ‘Buy Now’ button.
  • The procedure will be delivered to you in fully editable Microsoft Word format for immediate and full use in your business.
  • There are no subscriptions, contracts or ongoing costs.

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