What is a Change Management Approval Form?
A change management approval form is a tool used to document the proposed changes to a product, process or system. The form is used to track and assess the potential impact of the change, as well as to ensure that all stakeholders are aware of and agree to the proposed change. The form is typically used in situations where there is a potential for increased risk due to the change. For example, if a new chemical is being introduced into a manufacturing process, the change management approval form would be used to track and assess the potential risks associated with the change. A change management approval form typically includes sections for the following information:
- Description of the proposed change.
- Reason for the change.
- Potential impact of the change.
- Risk assessment.
- Mitigation plan.
- Stakeholder approval.
The Change Management Process
The change management process is the sequence of steps or activities that a company uses to introduce meaningful changes to its products, services, or processes. Change management processes will follow the general steps as outlined below. Each step within this process may be detailed in change request documentation, to clarify the change.
Step 1.
Upon identifying and considering a change (proactive or reactive), a change request must be assessed by the controlling person, to determine the nature of the change, e.g. emergency, major, minor or if further information is required.
Step 2.
Depending on the nature of the change, it may need to be recorded in an approval form and put forward to management for review and the required approval.
Step 3.
The applicable person or manager will review the change request and will either:
- Reject the change.
- Assess the change using a risk management approach.
- Approve the change.
Step 4.
If approved the change implementer(s) will communicate the proposed change to the relevant persons. If not approved the reasons why need to be communicated to the impacted persons.
Step 5.
The change implementer(s) will then undertake the tasks to accomplish the change within the designated time frames.
Step 6.
A post-implementation review should then be undertaken to assess whether the change was successful or if it requires further modification.
Note: If necessary, training should be given to all persons that are involved in any new work, service management or operational processes.
Contents of this Change Management Approval Form
This change management approval form has provisions including but, not limited to:
- Initiator of the change.
- Indicate the type of change.
- Specify the proposed changes.
- Risk assessment.
- What hazards are presented by the proposed change.
- Control or safeguard.
- Estimated cost to implement change.
- Total cost of the change.
- Anticipated benefits of the change.
- Impact of proposed changes.
- Proposed controls to manage changes.
- Review and authorization.
- Appraisal by.
- Decision on the change.
Why Choose to Buy this Change Management Approval Form
This 3-page change management approval form can assist you assess proposed changes within your workplace. This form will help you determine the ‘as low as reasonably practicable’ risk management approach with any proposed changes.
After purchasing this template you will be able to:
- Very easily edit and customize the template to create your own change management form.
- Apply your own style, format and brand to the form.
- Use it in any industry or sector regardless of size or type of organization.
Availability and Use of this Change Management Approval Form
- This change management template is accessible to you right now by clicking the ‘Buy Now’ button.
- The form will be delivered to you in fully editable Microsoft Word format for immediate and full use in your business.
- There are no subscriptions, contracts or ongoing costs.
